Office Space Planning Guidelines | 2022

Banks of 4 desks
Office space planning from the beginning

Office space planning from the beginning

Spaceist has listed below a few office space planning guidelines for 2022. These are just a few guidelines to start you off with the process of designing an office layout from scratch.

Details include measuring the office space and making a note of room features like doors, windows and pillars. The basics of drawing a space plan including arranging the office desks and storage efficiently.

1. Measure the size of your office space
  • 1. Measure the size of your office space

    Measure your office space accurately, include any doors, windows and pillars. It is very important this is done correctly because it will be too late once the office furniture arrives and it does not fit. Use a laser measure if possible, it is very accurate over long distances and is very easy to use.

2. Note the room details like doors & windows
  • 2. Note the room details like doors & windows

    Note down all the doors, windows, pillars and any other features that need to be included in the plan. Check the measurements twice to make sure the end plan will be correct.

3. Drawing an office layout plan
  • 3. Drawing an office layout plan

    Add all the measurements to a simple program like PowerPoint. It is a very quick way to get a basic 2D plan of the office space. If you don’t know how to use this just use a pencil, paper and ruler. When using the ruler just convert 1 cm to 100 cm in scale this will keep everything acuate.

4. Desk & storage layout
  • 4. Desk & storage layout

    The simplest way is to get the basic plan printed on an A2 or A1 piece of paper. Cut out some other pieces to match the size of the desks and office storage. These can then be moved around the plan easily and accurately. Always double-check the sizes before you make the final decision.

5. Office layout software
  • 5. Office layout software

    There are several layout software programs available online. The most advanced being AutoCAD down to very basic room planning software. If this sounds too difficult just use pencil paper and a ruler for a quick solution.

6. Space to leave between the desks
  • 6. Space to leave between the desks

    You need to leave approx 100 cm between the desk edge and the back of the user’s operator chair. This allows enough room to move around, stand up and sit. When the chairs are back to back the gap does not change it should be 200cm between the desk edges.

7. Minimum desk size
  • 7. Minimum desk size

    See our minimum desk size guide. The minimum desk size for anyone is 120cm wide x 80cm deep. For managers and accounts, the size should go up to 160-180cm wide

8. Meeting table minimum space per person
  • 8. Meeting table minimum space per person

    See our what size meeting table guide. You need to leave a minimum of 80cm space per person at a meeting table.

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May 2022

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