Guide to Most Effective Office Storage

Architects Office Storage

What is the most effective Office Storage? There are several types of office storage, from basic hanging files to bespoke executive storage. Our guide below will help you to decide which is best for your business.

How to find the most effective storage for your office?

Begin by auditing your current storage arrangements – how much space do you really need?

  • Archive, dispose of or recycle anything that you don’t need to keep.
  • Divide storage into sections to match department and access requirements.
  • Always buy the best storage that you can afford.
  • Have storage custom made to fit your business needs.
  • Daily Access?

    When daily access is required, for example for everyday filing and personal paperwork, files need to be stored close to hand. The most convenient way to do this is normally with low cabinets that fit underneath, behind or to the sides of desks. Desktop file holders can then be added for the most needed files.

  • Weekly Access?

    When files need to be viewed weekly rather than daily, freestanding or integrated tall cabinets should be used to maximise storage space and minimise footprint. Items that need to be viewed weekly should be placed on the middle and lower shelves for easy access. Consider adding pullout drawers at the bottom to keep things tidy.

  • Monthly Access?

    Files and papers that are needed on site, but are viewed or updated less frequently than once a week, can be stored in the same tall cabinets as the weekly access paperwork, but placed on the higher or least convenient to reach shelves. Make sure people have access to a step stool for higher shelves.

  • Yearly Access?

    For files or archives which have to be kept but need to be accessed infrequently or annually (for example for scheduled reviews), consider offsite storage in a dedicated facility where more economical, space-saving shelving can be used. Files can be retrieved on demand and the cost will be a lot less than prime office space.

  • Schedule regular storage reviews. 

    Before you decide on the best office storage for your workplace, start by making sure that the files that aren’t viewed regularly are archived and that items that are no longer needed are recycled and that business sensitive paperwork is securely shredded. Record storage dates and regularly review them to reduce long term storage costs.

  • Storage material?

    There are two main types of material used to construct office storage – metal and laminated engineered wood. For very high impact areas metal is usually the best choice but can look very industrial. Laminated storage has a more ‘designed’ look and comes in a wider range of finishes that will match your existing interior design.

  • Buying the best you can afford

    It might sound like a cliché – but always buy the best storage your company can afford. Storage can so often be an afterthought, or get a limited budget after desks and chairs are purchased. Investing in the highest quality storage you can afford will provide a long term solution that stays stylish looking for years.

  • Where is the furniture made?

    Always consider where new furniture is made. Storage furniture made in the UK, Italy, Sweden and Germany is considered to be some of the best in the world in build and material quality as well as in design. To reduce delivery miles and carbon footprint always try and purchase furniture as locally as you can.

  • Made to order storage

    Consider bespoke office storage, made to fit your office space. This will maximise the use of precious space, increase effectiveness and you can achieve exactly the look that you want. Made to order items may be produced in the factory and delivered for on site assembly or a carpenter could make a cabinet from scratch.

What types of office storage are there?

  • Under desk
  • Open shelving
  • Closed cabinets
  • Staff lockers
  • Hanging file drawers
  • A4 file box storage
  • Heavy items storage
  • Coat storage
  • Reception storage
  • Executive storage
  • HR lockable storage
  • Wall storage
  • Fitted storage
  • Room dividing storage
  • Acoustic storage

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