It is essential to understand how much space is required for a well designed meeting room. Here, we present space allocation guidelines founded through studies to help create sufficient meeting room space. Along with space requirements, we include some data on lighting regulations.


Space allocation: According to a study carried out by the IPD on Efficiency standards for Office Space for the Office of Government Commerce, private sector companies and organisations allocate 15% more meeting space per person than the public sector. The same report highlights the following space allocations for meeting room space:

  • Public sector offices: 1.05m2 per person
  • Private sector offices: 1.21m2 per person
  • Private/Public mixed: 1.11m2 per person
  • Call centre: 0.3m2 per person
  • Back offices: 07.m2 per person
  • Headquarters and head offices: 1.2m2 per person

A study by the British Council for Offices found that around 15% of office space was dedicated to meeting rooms. With changing woking styles, flexible and informal meeting spaces and breakout spaces being designed into office layouts, this number has increased to over 25%.

Lighting: The meeting room or space is essentially focused around face-to-face interaction. The range and style of lighting is vital for serving the various functions the space is used for, from meetings to audio-visual presentations. According to the revised Building Regulations released in April 2014, businesses need to pay a great deal of attention to lighting efficiency. The suggested Lux level for meeting rooms is 500Em and Glare rating should be round 19.

According to a report by Phillips, a multiple layer of luminaries could collectively maintain efficiency levels and provide adequate lighting. Pendent luminaries, the study suggests would provide adequate lighting over the meeting table. Wall mounted and spot lights would add the uniformity to the room, as well as support various types of meeting activities. There are a multitude of lighting controls that also support efficiency, from presence detection to multi-scene controls.